When it comes to PR or Media opportunities spending any more than minutes finding and retrieving files especially given how fast media operates these days means you could miss an opportunity.
Here' is a quick way to create a central file for Media or PR opportunities.
For this example we are concentrating on personal branding images only.
Create a folder called 'Media images'
Inside that folder create another folder called 'approved media images'
Whenever you do a photoshoot, 'copy' suitable images to this central file.
Backup the file by copying the folder onto third party sharable file e.g gdrive
That way you are just a 'link click' away from that PR or media opportunity.